How I Automated Employee Leave Requests with Make.com (Free Tools Only)

Source: Dev.to

The flow

• Employee fills Google Form
• Two Make.com scenarios
• The system uses two separate scenarios connected via a webhook.

Scenario A — Registration

• Watches Google Forms for new responses → adds a row to Google Sheets → sends the manager an email with approve/reject links.
• Triggered when the manager clicks a link → finds the correct row in the sheet → updates the status → emails the employee with the decision.

Why this pattern is useful beyond leave requests

• Freelance project proposals
• If you understand how to wire this with a webhook, you can rebuild it for almost any use case in under an hour.

Stack

• Google Forms – for employee input
• Google Sheets – for data storage + status tracking
• Gmail – for notifications
• Make.com – for automation logic + webhook
• All free!

Template

Get the template

Built by Alex Kraft — automation developer.
alexkraft.hashnode.dev | LinkedIn | dev.to