Gmail Auto-Organize: 8-Step Filter Setup 2025

Source: Dev.to

How to Create and Organize Email Filters in Gmail

Here’s your practical win for today. I’ll walk you through setting up a Gmail filter for the First AI Movers newsletter—and you can adapt this for any other subscription or email.

Step 1: Access Your Email [0:00]

• Open your Gmail account.
• Locate the email address you want to filter.

Step 2: Create a Filter [0:23]

• Click on the search bar.
• Type from: followed by the email address, e.g., newsletter@firstaimovers.com.
• Click Create filter.

Step 3: Choose Filter Actions [0:37]

Decide what to do with the filtered emails:

• Skip the inbox (archive it).
• Apply a label (e.g., Newsletter).
• Create subfolders for better organization.

Step 4: Additional Filter Options [0:57]

You can also:

• Automatically archive matching emails.
• Forward them to another address (advanced).
• Prevent them from ever landing in Spam.

Step 5: Mark as Important [1:07]

• Always mark these emails as important so they stay visible in your inbox.

Step 6: Use Categories [1:17]

• If you prefer not to use labels or folders, consider Gmail’s built‑in Categories (Primary, Social, Promotions, Updates, Forums).

Step 7: Apply Filter to Existing Emails [1:40]

• Check “Also apply filter to matching conversations” to retroactively organize past emails.

Step 8: Review and Finalize [1:40]

• Double‑check all settings.
• Click Create filter to activate.

✅ You’re all set! Your Gmail inbox is now tidy, and future newsletters will land exactly where you want them. Happy emailing!

Originally published on First AI Movers. Subscribe to the First AI Movers newsletter for daily, no‑fluff AI business insights and practical automation playbooks for EU Small and Medium Business leaders. First AI Movers is part of Core Ventures.