10 n8n workflow templates I actually use daily — sharing the JSON files

Source: Dev.to

Originally written for r/n8n on Reddit — sharing here for the dev.to community. I see a lot of n8n templates shared here that are either half-baked or broken. After going through my own production workflows, I picked the 10 I genuinely use every day and cleaned them up to share. These run on my self-hosted n8n instance (Docker, single Hetzner VPS). Zero cloud dependencies. Each template is a single JSON file you can import directly. Routes incoming emails based on sentiment (positive → auto-reply, negative → flag for human, neutral → queue for later). { “name”: “Smart Email Auto-Reply”, “nodes”: [ { “parameters”: { “pollTimes”: {“item”: [{“mode”: “everyMinute”}]}, “protocol”: “IMAP”, “host”: “imap.yourdomain.de”, “port”: 993, “ssl”: true, “username”: “=inbox@yourdomain.de”, “password”: ”={{$credentials.emailPassword}}” }, “type”: “n8n-nodes-base.emailReadImap”, “name”: “Read Email” }, { “parameters”: { “model”: “gpt-4o-mini”, “messages”: { “values”: [ { “content”: “Analyze the sentiment of this email. Reply with only one word: POSITIVE, NEGATIVE, or NEUTRAL.\n\nFrom: {{$json[“from”]}}\nSubject: {{$json[“subject”]}}\nBody: {{$json[“text”]}}” } ] } }, “type”: “@n8n/n8n-nodes-langchain.openAi”, “name”: “Sentiment Analysis” }, { “parameters”: { “rules”: { “values”: [ {“output”: 0, “conditions”: {“conditions”: [{“value1”: ”={{$json.message.content}}”, “operation”: “equals”, “value2”: “POSITIVE”}]}}, {“output”: 1, “conditions”: {“conditions”: [{“value1”: ”={{$json.message.content}}”, “operation”: “equals”, “value2”: “NEGATIVE”}]}} ] } }, “type”: “n8n-nodes-base.switch”, “name”: “Route by Sentiment” }, { “parameters”: { “fromEmail”: “hello@yourdomain.de”, “toEmail”: ”={{$node[“Read Email”].json[“from”]}}”, “subject”: “Re: {{$node[“Read Email”].json[“subject”]}}”, “text”: “Hi,\n\nThanks for your message! We’ll get back to you within 24 hours.\n\nBest regards” }, “type”: “n8n-nodes-base.emailSend”, “name”: “Auto-Reply (Positive)” }, { “parameters”: { “webhookUrl”: “https://discord.com/api/webhooks/YOUR_WEBHOOK”, “text”: “⚠️ NEGATIVE EMAIL ALERT\nFrom: {{$node[“Read Email”].json[“from”]}}\nSubject: {{$node[“Read Email”].json[“subject”]}}” }, “type”: “n8n-nodes-base.discord”, “name”: “Alert (Negative)” } ] }

Why it matters: Cut my email response time from 4 hours to 30 minutes. Negative emails go straight to my phone. Scans any URL for common GDPR violations. I use this for client sites. { “name”: “DSGVO Compliance Scanner”, “nodes”: [ { “parameters”: { “url”: ”={{$json.domain}}”, “options”: {“response”: {“response”: {“responseFormat”: “text”}}} }, “type”: “n8n-nodes-base.httpRequest”, “name”: “Fetch Page” }, { “parameters”: { “rules”: { “values”: [ {“label”: “Google Fonts”, “conditions”: {“conditions”: [{“value1”: ”={{$json.data}}”, “operation”: “contains”, “value2”: “fonts.googleapis.com”}]}}, {“label”: “Google Analytics”, “conditions”: {“conditions”: [{“value1”: ”={{$json.data}}”, “operation”: “contains”, “value2”: “google-analytics.com”}]}}, {“label”: “External Trackers”, “conditions”: {“conditions”: [{“value1”: ”={{$json.data}}”, “operation”: “contains”, “value2”: “facebook.net/en_US/fbevents”}]}}, {“label”: “Missing Impressum”, “conditions”: {“conditions”: [{“value1”: ”={{$json.data}}”, “operation”: “notContains”, “value2”: “Impressum”}]}} ] } }, “type”: “n8n-nodes-base.switch”, “name”: “Detect Violations” } ] }

This is the same logic I use in my DSGVO Guard scanner (free at nevik.de/guard/ — no signup needed, just paste a URL). Webhook → enrich with Clearbit → score with AI → add to CRM or reject. Monitors email for PDF invoices → extracts data with OCR → pushes to accounting spreadsheet → sends confirmation email. Monitors RSS feeds → formats for each platform → queues posts for Twitter, LinkedIn, and Discord. Cron trigger → dump PostgreSQL → upload to S3-compatible storage → verify backup integrity → send status to Slack. New Stripe payment → create accounts in 3 services → send welcome email → schedule follow-ups over 14 days. Every 5 minutes → hit all my API endpoints → measure response time → alert if >2s or down → log to Grafana. Search Reddit/HN for keywords → AI summarizes mentions → weekly digest to Notion. Collects errors from all n8n workflows → deduplicates → groups by severity → sends one daily digest instead of 50 individual alerts. Since putting these workflows in production 6 months ago: Time saved: ~15 hours/week on manual tasks Email response time: 4 hours → 30 minutes avg DSGVO compliance checks: 200+ websites scanned automatically Missed leads: Down from ~30% to <5% Server monitoring: 3 outages caught before users noticed Download the JSON files (links below) In n8n: Menu → Import from File Update credentials (email, API keys, etc.) Activate the workflow The first 3 templates above are embedded directly in this post. For all 10, I packaged them into a clean download with documentation. I also have more advanced versions of these templates (with error handling, retry logic, DSGVO compliance workflows for German businesses) in a template pack. DM me if interested — happy to share details.